Holding an event
If you want to hold an event in a public space, the following information should help answer your questions and get you started. We welcome events to our region, although there are many things to consider when giving approval for events, including public safety and ensuring minimal disruption to others, and so we do need to find out more and sometimes to consider an application from you to hold an event.
Public spaces include; parks, reserves, recreation areas, streets and footpaths, among others.
How do I know if I need to complete an Event Application?
As a guide, an event application will be required if your event:
- requires exclusive use of public reserves and/or facilities (ie toilets, existing infrastructure) and/or has any of the following:
- requires the use of Council Services (eg.additional/extended periods of lighting of reserves, additional waste services);
- is likely to attract an audience of more than 200 people;
- is open to the public (free or ticketed);
- requires full or partial temporary closure of a road;
- proposes installation of temporary structures & facilities (stages, platforms, marquees, portable toilets);
- will have amusement and/or inflatable devices;
- comprises the sale or service of food;
- comprises the sale, service or tasting of alcohol;
- is a one-off sporting activity (ie not related to seasonal competitions)
If your event proposes the above activities or features, an Event Application will need to be completed.
If you are still unsure if your activity would require an event application, please contact Murrumbidgee Council on 1300 676 243 and discuss your proposal with the Tourism and Events Officer.
Here at Murrumbidgee Council we love events and activities being held in our beautiful parks and reserves and our Tourism and Events Officer is here to assist you in getting your event happening!
If you are familiar with the Event Application process and are confident that your activity requires the completion of an Event Application, skip straight to the 'Complete an Event Application' section below.
If you are unsure if your activity requires an Event Application or you need further guidance, please read the information provided here:
Firstly, is your event on private land or in a Council facility?
If your event is to be held on Private land or in a hall, you will not need to complete an event application. You will follow a different process.
To hold an event or activity on private land, the first thing you need to do is to enquire with Council's Development and Planning section, Call Council on 1300 676 243 to discuss your proposal with a planner.
How do I apply to hold an event on Council owned or managed land?
To hold an event or activity on Council owned or managed land, Council approval is required.
An Event Application will be required to be completed.
When do I need to submit my Event Application?
As a guide, the greater the impact your event will have on the community, Council reserves, and/or infrastructure (eg roads, parking etc) the earlier we would like to receive your event application to allow us time to adequately assess your proposal.
In general, applications should be submitted to council 12 weeks or 3 months before your event.
If there will be road closures and / or service of alcohol Council will require the application a minimum of 16 weeks or 4months before your event date.
Complete an Event Application
While we try to keep our application process as simple as possible, we do require certain documentation to ensure the event will be a safe and positive experience for everyone. The following forms need to be completed or provided before your event can be assessed.
Complete your event application form here
If you’re holding an event in the Murrumbidgee Council area and would like it included in the What’s On Calendar please submit your event details (including a social media tile or poster) to the Tourism and Events Officer at mail@murrumbidgee.nsw.gov.au
For community sponsorship opportunities and information, visit our Grants and Funding page.
We suggest the following wording for people hosting or involved with events in the Murrumbidgee Local Government Area:
I begin by acknowledging the traditional custodians of the land on which we meet and pay my respects to their elders past, present and emerging. I extend that respect to Aboriginal and Torres Strait Islander peoples here today.
While the northern end of our council area (Darlington Point and Coleambally) is Wiradjuri nation, the southern end (Jerilderie) has not been officially recognised as having connection with specific mobs. Therefore, we recommend providing a general acknowledgement only.